Executive Assistant / Office Manager at Global Investment Firm in San Francisco, CA Job at BCL Search, San Francisco, CA

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  • BCL Search
  • San Francisco, CA

Job Description

Our client, a global investment firm, is looking for an EA/OM in San Francisco. This role will help support a top executive and team, working cross functionally. The successful candidate will be organized, collaborative and an excellent multitasker with exceptional follow-through. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fast-paced, high-ownership role. 

RESPONSIBILITIES:
  • Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
  • Maintain schedules and heavy calendars
  • Prepare and submit expenses reports
  • Screen and forward calls, provide information, take messages 
  • Prepare and manage correspondence, reports and documents
  • Track meetings, contacts and projects
  • Work with IT Provider to coordinate issues, needs, etc.
  • Provide internal and external meeting support preparation
  • Inventory, ordering and stocking of office supplies 
  • Handle the in and outgoing mail
  • Coordinate with a variety of external parties
  • Ongoing ad hoc projects and assignments as requested
REQUIREMENTS:
  • 5-10 years of administrative experience in a fast-paced environment - out of an investment firm is highly preferred
  • Ability to handle confidential materials and information in a discreet and professional manner
  • Excellent communication skills – phone / email; exceptional organizational and multi-tasking skills.
  • Proactive, motivated and “can do” attitude
  • Ability to remain calm and composed during demanding periods
  • Committed, mature and hard-working
  • Proficient in Microsoft Office Suite
SALARY
$110-$125K (DOE) + Excellent package

HOURS
8:30/9am-5:30/6pm + flexibility as needed

#IND2

Job Tags

Work at office, Flexible hours,

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