Job Description

We are supporting a leading private equity firm in their search for a polished Executive Assistant to partner with their Investment team. This position provides meaningful exposure to a highly visible, investor-facing function and requires an individual who can operate with speed, accuracy, and exceptional professionalism. The right candidate will be proactive, solution-oriented, and comfortable supporting senior leaders in a fast-moving investment environment.

Position Summary

The Executive Assistant will act as an essential partner to the Investment team, enhancing efficiency across daily workflows, investor interactions, and event preparation. This individual must excel at juggling competing priorities, exercising sound judgment, and maintaining composure in a dynamic setting.

Key Responsibilities

• Deliver sophisticated administrative support to senior members of the Investment team

• Oversee complex calendars, coordinate internal/external meetings, and facilitate clear communication channels

• Draft and refine investor materials, briefing documents, and follow-up notes; maintain CRM data and updates

• Assist in organizing and executing investor events such as AGMs, roadshows, conference schedules, and fundraising activities

• Cultivate strong relationships with investors, portfolio company leaders, and internal partners

• Arrange detailed domestic and international travel and manage corresponding expenses

• Anticipate needs, manage sensitive information appropriately, and ensure seamless day-to-day operations

Qualifications

• Minimum 5 years of high-level support experience within private equity, investment banking, asset management, or investor relations

• Strong familiarity with investor expectations and the cadence of a transaction-focused environment

• Exceptional organizational, multitasking, and prioritization abilities

• Strong written and verbal communication skills; confident interacting with senior stakeholders

• Proven ability to work well under pressure and balance multiple deadlines

• Advanced Microsoft Office skills; CRM experience (Salesforce or similar) is a plus

• Highly proactive, resourceful, and team-focused

Compensation & Benefits

• Base salary range: $125,000–$160,000

• Annual discretionary bonus

• Full medical, dental, and vision benefits

• Chance to work closely with a high-impact investment team

• Long-term growth potential within a world-class private equity organization

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