Job Description

Onboarding Specialist - Mind&Mobility

Location: Palm Harbor, FL

Job Type: Full-Time In-Office

Pay: $20/hr

Bilingual Spanish Required

About Us:

At Mind& Mobility , we believe growing older should never mean giving up control, dignity, or the place you call home. Our mission is to help seniors live independently, confidently, and joyfully through compassionate in-home care, personalized therapy, and innovative brain health programs.

Position Summary:

Mind & Mobility is growing and seeking a detail-oriented and people-focused Onboarding Specialist to join our team! This role is responsible for guiding new caregivers through the onboarding process, ensuring all documentation, credentials, and training requirements are completed. The ideal candidate is organized, communicates effectively, and enjoys helping others succeed from day one.

Key Responsibilities:

• Coordinate and manage the onboarding process for new caregivers (CNAs, HHAs, and other field staff)
• Ensure all required documentation, credentials, and background checks are completed accurately and timely
• Conduct caregiver orientations and assist with training scheduling
• Communicate with candidates and hiring managers to ensure a smooth start-to-finish onboarding experience
• Maintain caregiver files and records in compliance with company and state requirements
• Support recruiting and HR teams with additional administrative tasks as needed

• Assist with coaching, performance feedback, and documentation, including write-ups, for caregivers as needed
• Enter new employee information and maintain records in Paylocity for payroll processing
• Assist with weekly audits as needed

Qualifications:

• Previous experience in home care, healthcare staffing, or HR onboarding preferred
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Comfortable using electronic systems and HR software
• Ability to work collaboratively in a fast-paced environment
• Previous Experience with Paylocity, iSolved, or AxisCare a plus
• High school diploma or equivalent required; additional education or HR coursework a plus

Why Join Us:

• Competitive pay
• Paid Time Off (PTO)
• 401(k) retirement plan
• Supportive, team-oriented work environment

How to Apply: Submit your application and resume today - we review candidates daily!

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Ready to make a difference? Apply now! For more information call: (813) 303-0493

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